Prestige Events Ltd: Event Hire Terms & Conditions

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1. Booking and Confirmation

• Booking: To confirm your booking with Prestige Events Ltd, a completed booking form and a non-refundable security deposit are required.

• Confirmation: Your event is officially confirmed only once the deposit has been received and the booking has been confirmed in writing by us.

2. Security Deposit

• A security deposit of [specific amount] is required to secure your booking.

• The deposit will be deducted from the total event cost and is refundable after the event, provided no damages occur to hired equipment, property, or venue.

• Damages After Hire: Any damage or loss caused to the venue or hired equipment after the event will be deducted from the security deposit. If damages exceed the deposit, the client will be invoiced for the remaining balance.

3. Final Payment

• The remaining balance for the event is due [number of days/weeks] before the event date.

• Failure to make final payment on time may result in cancellation of your booking.

4. Cancellation Policy

• Cancellation by Client: If you need to cancel your event, please notify us as soon as possible.

  • Cancellations made [number of weeks/days] before the event will result in a [percentage] refund of the deposit.

  • Cancellations made less than [number of weeks/days] before the event will result in the forfeiture of the deposit.

• Cancellation by Prestige Events Ltd: In the rare case that we need to cancel or reschedule your event due to unforeseen circumstances, you will receive a full refund of any payments made, including your deposit.

5. Event Date and Times

• All events will take place on the confirmed date and time. Any changes to the event date or time must be discussed and agreed upon in writing at least [number of weeks/days] in advance.

• Late start times may incur additional charges based on overtime fees.

6. Equipment Hire

• The client is responsible for ensuring that the venue can accommodate the equipment and services required for the event.

• All hired equipment must be used and handled with care. Any damage, loss, or theft of equipment will be charged to the client, including any costs for replacement or repair.

7. Venue and Site Conditions

• The client is responsible for securing all necessary permissions or licenses from the venue, local authorities, or other parties as needed.

• The venue must be accessible and free of obstruction for the setup and removal of equipment.

• The client is responsible for ensuring that the venue is safe for all staff and guests during the event.

8. Liability and Insurance

• Prestige Events Ltd is not responsible for any injury, loss, or damage to persons or property during the event.

• We recommend the client obtains insurance to cover any potential issues such as damages, cancellations, or accidents during the event.

9. Indemnity

• The client agrees to indemnify Prestige Events Ltd from any claims, damages, or losses arising from negligence, accidents, or failure to adhere to the terms and conditions.

10. Force Majeure

• Prestige Events Ltd shall not be liable for failure or delay in performance due to circumstances beyond our control, including but not limited to weather, natural disasters, or government restrictions.

11. Alterations or Amendments

• Any changes to the event, including equipment, services, or timings, must be made at least [X] days before the event.

• Changes made within [X] days of the event may incur additional charges.

12. Post-Event Damage Report

• After the event, the client will receive a post-event damage report if applicable. Any necessary charges for damage repair or replacement will be deducted from the security deposit or invoiced separately.

13. Photography and Media

• By booking an event with Prestige Events Ltd, the client agrees to allow photos, videos, and media from the event to be used for promotional purposes unless otherwise specified.